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| Starfish III, IV & V Meeting Minutes |
| Starfish III, IV & IV CONDOMINIUM ASSOCIATION
ANNUAL OWNERS MEETING MINUTES 5-17-08 1. Welcome & owner introductions Approximately 10 units were represented in person and 4 by proxy 2. Board member and Shipley Management introductions Board members present Mark Byrne, President Sandy Poms Tom McDaniels Bill Riley Garrett German Matt Shipley, Shipley Management Services 3. Budget Review Board & Matt Shipley Goals and strategy o The Board reiterated its goal to keep the fees as low as possible while continuing to incrementally build the reserve to offset future capital expenditures. o The Board will continue to adjust short goals and long range plans to keep costs low and avoid major expenses by staying ahead of potential problems and instituting proactive maintenance programs. o All contracts are reviewed with the principle of protecting for the future through the use of effective contracting methods. o Transparency of Board processes; decisions and activities, as well as full disclosure, remain to be a tenant of the group. Years major expenditures o Review of 2009 Proposed Budget (available by request) o Balance sheet as of May 16, 2009 (available by request) Future condo fee expectations o Increase the reserve fund by monthly fee increases to prepare for eventual roof replacements o Proposed $10 per month increase in 2009 o Proposed $5 per month increase every other year starting in 2011 to 2025 4. Property insurance alterations Mark Byrne The board has gathered data and analyzed master policy insurance coverage and possible alternatives Master policy coverage was not sufficient to rebuild buildings to current building codes including fire protection Coverage options are being finalized and could increase the yearly budget by $1200 A pending court decision in OC (not related to the Starfish) regarding insurance coverage could change the coverage requirements and budget impact for the Association. The situation is being watched closely and the Board will update the owners when all the facts and recommendations are completed, including ones for owners own insurance coverage. The flood policy coverage was reviewed and deemed to be sufficient. 5. WiFi internet investigation, web site status & survey plans Yale Tankus Three options for a wireless internet connection were investigated . The recommendation is to outsource to a service provider, leaving it to individual owners and their renters to decide if they wish to subscribe to a service on a daily, weekly, monthly or yearly basis. Proposals from multiple providers is the preferred process, additional details are available upon request . Requests for web site feedback and additional information requests was made. The 2008 Owners Survey is being finalized and will be sent out in the next few weeks. 6. Parking Tags Tom McDaniels Hanging rear view mirror parking tags have been issued to owners Renters should continue to put parking passes on their dashboards when in Starfish lots If non owners or non renters are parking in the Starfish lots, they can be towed at the expense of the car owner. Anyone can call any towing company in OC to have an illegally parked car removed. The police and towing companies work together to help the owner of the car that has been towed locate it. 7. Work weekend accomplishments and goals Tom McDaniels Review of fall 07 and spring 08 projects (see http://www.starfishassociation.org/workweekendsavings.html for more info) To date, over $65k has been saved in direct labor costs through the program 8. Request for new board members Mark Byrne Mark Byrne volunteered to continue as President for one more year on the condition that there is a new president established in May of 2010. Nina Poss volunteered to become Vice President and was confirmed by the board. John Ryan was re-confirmed as treasurer for another year. Manny Gomes volunteered to become a board member and was confirmed in by the board . Garrett German volunteered to leave the board over the objections of the other members. including Manny Gomes. Garrett cited that the bi-laws called for a maximum of 9 members and he wanted to let new people on AND he promised to remain actively involved. 9. Next annual meeting date Mark Byrne Discussion about moving the date to earlier in May and earlier in the day was held . Final decision on date/time to be made after owner survey (including date/time preferences) results reviewed by the board. 10. Questions & open discussion Mark Byrne A discussion about reconfiguring the foot showers to include an overhead shower head on the sides of building 3 and 5 was discussed. In addition, the use of a key to operate the shower was brought up as a way to keep those that are not owners, renters or visitors from using our water. The 08 survey will include a question about the value of these showers with or without keys. The board will analyze the input and make a decision at a date/time tbd. The board was thanked and applauded for all its hard work on behalf of the owners. 11. Meeting closure |
| BOD Meeting Minutes Starfish Condo Association:
Attendees: Mark Byrne, John Ryan, Nina Poss, Richard Gilbert, Garrett German, Bill LaChance, Tom McDaniels, Bill Riley, Haas McCormick (Shipley Management) Date: January 19, 2008 Location: OCM Agenda: 10:05 Overview of last meetings minutes and action items 10:20 Shipley Management update 10:35 Work Weekend projects 10:50 Work Weekend dates 10:55 meeting action item review 11:00 meeting closure Actions: Shipley Management agreed to supply credit reports on owners of a condo whom are delinquent on fees. Yale agreed to continue collecting information on a group WIFI service Shipley will contract a sub contractor to repair broken rain gutters on SF 5 and inspect and repair other buildings as required Tito will be contracted to prepare and paint the stairwells in SF3 in the spring Shipley to contract Tito to paint SF 3 stairwells ($3500.00) John to review new budget to ensure accuracy and effectiveness (07 / 08) ;Completed and no issues identified Shipley to get price on third party doing SF annual audit, if less than 750.00 Shipley will contract the task Shipley will distribute owners parking tags as part of the annual mailing Shipley will contact Mark Byrne (for board approval) if funds are to be dispersed for anything outside of expected bills Projects for work weekends will include: Add a layer of landscape ties to SF 3 & 5 to match SF 4 Fix broken Trash fence at SF 5 Replace two dead shrubs (SF 5) Power Wash all three buildings decks and stair wells Repair and paint all wood surfaces in all garage areas Mulch all flower beds Work Weekend dates (March 29th, April 19th and May 3rd) will be posted on the Web page |