| The meeting was called to order by President Nina Poss at 1:00 PM. There were 20 units represented in person and by proxy. Nina introduced Matt Shipley and Hoss McCormack of Shipley Management Services, LLC. Matt thanked the Board and owners for the opportunity to work with Starfish once again. The Board stated that the Starfish has some of the lowest condo fees in all of OC and they are aggressively working to keep it low going forward. The Board has adopted a long range plan to keep costs low and avoid major expenses by staying ahead of potential problems and instituting proactive maintenance programs. In addition, all contracts are reviewed with the principle of protecting for the future through the use of effective contracting methods. The Board also stated that transparency of Board processes; decisions and activities, as well as full disclosure, remain to be a tenant of the group. John Ryan reported that he and other members of the board met with Shore Painting at the property prior to the meeting. Although there were differences of opinion regarding the status of the concrete work that had been completed, Shore agreed to return to the property to repair 10 I-beams. Starfish is withholding four thousand dollars from the original contract until the repairs are satisfactorily completed. . The Board is considering an epoxy type coating for the stairs in building V to deal with sound issues. The Nantucket condominiums at 12500 Wright Street in OC has the epoxy coating for anyone who would like to see it themselves. The Board is looking into a long term plan to keep the concrete decks coated and protected. An estimate to top coat the decks, including a 5 year warranty, has been obtained. The Board asked Shipley Management Services to seek another quote from a different contractor for comparison purposes. The roofs were also discussed; the youngest roof of the three buildings is sixteen years old. It would cost Starfish approximately $200 thousand dollars to replace all three roofs. The Board contacted an engineering company from New Jersey regarding a roof system that would repair the existing roof, and install a protective mesh system and coating for $20 thousand dollars per building. This includes a 10 year warranty. After the 10 years, a reduced rate will be offered to re-seal the roof and obtain an additional 10 year warranty. The Board is considering this plan and the option of completing one roof next year and staggering the remaining two. The possibility of raising the condo fee an additional $25 per month to fund future repairs, such as the roofs and decks, is under consideration. That measure would raise approximately $10 thousand per year. The Board is using a long term planning process versus a series of stop gap measures to avoid special assessments. The topic of changing the color of the red panels on the front of each condo was discussed. While there seems to be a 50/50 split, it was noted that the panels have held up extremely well, considering their age. A motion was made to table the topic, which seconded and unanimously passed. Richard Gilbert continues to add items to the repair, paint and fix list to be completed during work weekends. If owners have noticed maintenance items around the property that should be addressed, please pass them along via the web site and submit suggestions. Click here to sumbit your suggestions directly to Richard. Flood insurance was discussed since there was a significant increase in the premium as a result of FEMAs requirement to install flood vents in garages, such as ours. Hoss McCormack and Griff Jones are working on the issue with hopes of saving money on the insurance premium. A lawsuit has been served against the Board of Directors from O.C. Real Estate Management, our former management company. The details of the lawsuit involve wrongful termination on behalf of the Association of the management company. The Board feels that they followed the correct procedures in terminating the prior management company. Current manager, Matt Shipley, advised that the Directors & Officers insurance for the association would cover the cost of defending the Board. Owners are reminded that For Sale signs are not allowed to be attached to the railings of the buildings. The dryer vents will be cleaned in the very near future. Harborside has been contracted to complete this work. The Board decided there will be one more owners work weekend in the fall, date to be determined. Purchasing a pre-made shed was a topic of discussion. The Association needs a shed to store all tools, ladders etc. A motion was made to authorize the expense of $1500, excluding delivery fee, for the shed. That motion was seconded and unanimously passed. The Board asked Shipley Management to investigate whether a permit was required to install the shed. The election of Board Members then took place. Griff Jones is stepping down and Bill LaChance volunteered to take his place. A motion was made, then seconded and the members were unamimously voted to office. The meeting was adjourned at approximately 3:00 pm. |
| Starfish III, IV & IV CONDOMINIUM ASSOCIATION ANNUAL OWNERS MEETING MINUTES 5-20-06 |
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| Starfish III, IV & V Meeting Minutes 2006 - 2007 |
| Activities:
This meeting did not have a majority attendance; therefore much was accomplished, but no significant actions where put into place. The group opened the meeting with discussion regarding the web page, Yale brought a laptop and the team reviewed the present state, several changes where proposed: Add a listing of violations to the bylaws that have occurred, Add winterizing tips, remind owners of Comcast reduced winter rate option, add vendor tips section for owners to communicate positive and negative experiences, inform owners of Titos availability to do handy man work, notify owners of recycling option, add a section asking for questions for the 2008 owner survey. Yale took the action to include this updates. Mark took the action to take a first cut at 2008 survey questions. The team next addressed the possibility of a WIFI router being installed for all owners to use. Yale took the action to investigate. It is possible that a single monthly fee (~$20.00) and a few routers would allow all owners (holding the password) to have internet access. The sharing of the monthly fee needs to be addressed further, the thought would be for the owners desiring the service would split the fee and each get the password. Next Mark Byrne updated the team on the flood insurance project being conducted by Mark and John Ryan. The property survey will be complete soon, leaving us a valid platform for an amount to insure the buildings for. The board will be offered a few different options and fees to approve. John and Mark will continue this action Rich lead the team in a discussion of the work weekend, the date for the fall weekend will be October 20 with a rain date of November 3. Jobs where identified for this day and the web page will be updated to notify the owners and list the jobs, the owners will also be notified via e-mail and requested to give advanced notice if they intend to participate. Suggestions where made regarding owner parking tags for the cars, Rich brought some samples and offered to make tags for the owners for the 2008 season, since the cost of this effort is negligible, the group agreed to move forward with the 2008 year as a pilot run. The tag will hang from the review mirror and will have several information points including the year, the management company contact points and our web page address and of curse Starfish Condo Owner, no unit number will be included for owners safety. Some concern was noted about one owner who is substantially behind on his condo fee Mark took the action to alert Matt for appropriate action A $420.00 dollar fee in the budget, associated with Harbor Side Refrigeration listed as misc. expense was discussed, no board member present was aware of what this fee was for. Mark took the action to address with Matt. It will be requested that fees be more self explanatory on future reports to avoid this situation. The team discussed a board meeting in the January time frame, date TBD The team did a quick walk around the complex and distributed the recycle buckets at each building prior to closing the meeting. |
| Starfish III, IV & V Condo Board Meeting Date: September 8, 2007 Location: OCMD - Garretts Condo Attendees: Mark Byrne, Richard Gilbert, Bill LaChance, Garrett German |
| Starfish III, IV & IV CONDOMINIUM ASSOCIATION
ANNUAL OWNERS MEETING MINUTES 5-19-07 Starfish III, IV & V Meeting Minutes Meeting called to order at 1pm Hoss McCormack with Shipley Mgmt. was introduced Owners introduced themselves John Ryan gave a report on the details of the lawsuit between Starfish and OCREM. The judge ruled in favor of OCREM. The association has three CDs each worth approximately $10,000.00. This amount is equivalent to the insurance deductible on each of the buildings. If there were a large claim the deductible would be covered. The prior point led to a discussion of loss assessment insurance. Each owner would have to add this insurance to their homeowners policy and should contact their agent to do so. There was a review of the survey from the website in which owners expressed opinions/concerns. Overall, owners are satisfied at Starfish. Areas of concern will be addressed by the board and management. Condo fees will not be raised. The floor was opened for nominations for the board of directors. There were no new volunteers. The board members remained the same. The phone number for Anderson Exxon on 52nd street for towing purposes is (410) 524-7992. Owners may also contact management to have vehicles towed. Next years meeting date was set for Saturday, May 17, 2008. There being no more business to discuss, the meeting was adjourned at 3pm. |